PTManagerBLOG

Wednesday
Apr172013

Change Management Needs to Change - HBR

by Ron Ashkenas  |  10:00 AM April 16, 2013

As a recognized discipline, change management has been in existence for over half a century. Yet despite the huge investment that companies have made in tools, training, and thousands of books (over 83,000 on Amazon), most studies still show a 60-70% failure rate for organizational change projects — a statistic that has stayed constant from the 1970's to the present.

Given this evidence, is it possible that everything we know about change management is wrong and that we need to go back to the drawing board? Should we abandon Kotter's eight success factors, Blanchard's moving cheese, and everything else we know about engagement, communication, small wins, building the business case, and all of the other elements of the change management framework?

While it might be plausible to conclude that we should rethink the basics, let me suggest an alternative explanation: The content of change management is reasonably correct, but the managerial capacity to implement it has been woefully underdeveloped. In fact, instead of strengthening managers' ability to manage change, we've instead allowed managers to outsource change management to HR specialists and consultants instead of taking accountability themselves — an approach that often doesn't work.

Here's an example of this pattern: Over the course of several years, a major healthcare company introduced thousands of managers to a particular change management approach, while providing more intensive training in specific tools and techniques to six sigma and HR experts. As a result, managers became familiar with the concepts, but depended on the "experts" to actually put together the plans. Eventually, change management just became one more work-stream for every project, instead of a new way of thinking about how to get something accomplished.

Obviously, not every company lets its managers off the hook in this way. But if your organization (or your piece of it) struggles with effectively implementing change, you might want to ask yourself the following three questions:

  1. Do you have a common framework, language, and set of tools for managing significant change? There are plenty to choose from, and many of them have the same set of ingredients, just explained and parsed differently. The key is to have a common set of definitions, approaches, and simple checklists that everyone is familiar with.
  2. To what extent are your plans for change integrated into your overall project plans, and not put together separately or in parallel? The challenge is to make change management part and parcel of the business plan, and not an add-on that is managed independently.
  3. Finally, who is accountable for effective change management in your organization: Managers or "experts" (whether from staff groups or outside the company)? Unless your managers are accountable for making sure that change happens systematically and rigorously — and certain behaviors are rewarded or punished accordingly — they won't develop their skills.

Everyone agrees that change management is important. Making it happen effectively, however, needs to be a core competence of managers and not something that they can pass off to others.

Wednesday
Apr172013

Does Brain Training Work? - Science Based Medicine

Websites such as Luminosity.com make some bold promises about the effectiveness of computer-based brain-training programs. The site claims:

“Harness your brain’s neuroplasticity and train your way to a brighter life”
“Your brain’s abilities are unique. That’s why your Personalized Training Program adapts to fit your brain and your life goals.”
“Just 10 hours of Lumosity training can create drastic improvements. Track your own amazing progress with our sophisticated tools.”

Wow – in just 10 hours I can become smarter by playing fun video games personalized to my brain. I’m a huge fan of video games, and I would love to justify this hobby by saying that I’m training my brain while I play, but what does the scientific evidence have to say about such claims?

Not surprisingly, the published evidence is complex and mixed.

Before I summarize that evidence, let me describe the variables with which brain-training research must contend. First there are various target populations who likely will not respond in the same way to brain-training interventions. These include: healthy children, healthy young adults, healthy older adults, children with some form of cognitive impairment or developmental delay, adults with traumatic brain injury, older adults with mild cognitive impairment, and older adults with Alzheimer’s disease or other forms of dementia.

Most studies do indeed pick a target population or two on which to focus. Each of these populations need to be considered separately when reviewing the literature.

The second important variable is the brain function that is being evaluated. There is no single measure of brain function or intelligence. Studies typically identify the following distinct functions:

Memory is the ability to encode, store, and recall information. Memory can be further divided into recognition, recall, verbal, visual, episodic, and working memory. Each type of memory has specific tasks associated with that memory function.

Attention is the ability to focus one’s perception on target visual or auditory stimuli and filter out unwanted distractions.

Executive function is ability to strategically plan ones actions, abstraction, and cognitive flexibility – the ability to change strategy as needed. A classic test for executive function is trail-making, drawing a line from A-1-B-2, etc, which requires quickly switching from numbers to letters and back again.

Reaction time and processing speed are related functions that deal with how quickly someone can react to stimuli and process information, respectively.

Another very important variable in brain-training studies is generalizability – to what extend does training in one specific task increase performance on other tasks, and how far from the trained task does the effect extend? For example, does training in a visual memory task improve verbal memory, and does any memory training improve executive function?

Intervention types generally break down to three categories – classic training tasks, neuropsychological training (which involves multiple tasks at once), and video games.

Finally, studies need to account for the duration of any training effect. If there is an effect, how long does it last after the period of training ends?

The above variables must be considered in addition to all the generic factors that influence the rigor of any clinical study – number of subjects, randomization, effect size, statistical significance, proper blinding, adequate control group, accounting for multiple comparisons, drop-out rate if any, dose-response (in this case, duration and intensity of training) and replicability.

With all of these variables to account for it will take a great deal of research to understand the true effects of computer-based brain training of each type for various outcomes and on various populations. Not surprisingly, existing research is just scratching the surface of addressing all the potential questions regarding brain training.

A 2012 systematic review by Kueider et. al. identified 151 computerized training studies published between 1984 and 2011 involving healthy older adults. That is not many studies, resulting in only a few studies for each intervention and target population. Of the 151 studies identified, only 38 met the review’s inclusion criteria.

For the full results of this review, I suggest you read the original article, which is available open-access at the link above. It’s not really possible to summarize the full results in less space than the review itself, so there is no reason to duplicate it here. To give an overview, however, in each category there were only a few studies, and most studies were relatively small. My overall impression, therefore, is that much more research needs to be done.

Studies generally found positive effects from brain training (not surprising for small preliminary studies), but in most cases results were mixed with some positive and some negative studies. Brain training was generally found to be as effective as traditional book and pencil training, but less labor intensive.

Effects were strongest for the task that was trained, with highly variable outcomes in terms of generalizability. Overall tasks generalized either not at all or only to closely related tasks, but not across the board or to very different tasks. For example, there seemed to be no cross-over effect between visual spacial cognitive function and verbal cognitive function.

In this review classic training tasks had the biggest effect on working memory, processing speed, and executive function. Neuropsychological tasks had the most improvement on memory and visuospacial ability. Video games had a positive impact on reaction time and processing speed.

A more recent 2013 review and meta-analysis of studies involving healthy children and adults concluded:

The authors conclude that memory training programs appear to produce short-term, specific training effects that do not generalize. Possible limitations of the review (including age differences in the samples and the variety of different clinical conditions included) are noted. However, current findings cast doubt on both the clinical relevance of working memory training programs and their utility as methods of enhancing cognitive functioning in typically developing children and healthy adults.

A 2013 study of brain training in older adults with mild cognitive impairment or dementia found no statistically significant difference in the treatment and control groups, but a tendency toward better performance in the treatment group, only for the more mildly affected subjects.

Conclusion

Computer based brain-training is a promising intervention for maintaining and improving cognitive function in healthy and perhaps mildly impaired individuals, primarily because it is convenient, less labor intensive than traditional methods, and cost effective.

Existing research, however, is inadequate to rigorously address all of the variables of brain-training interventions. There does appear to be a few apparent patterns in existing research, however.

- Brain-training is effective, whether designed as classic cognitive tasks, combined tasks, or video games

- Effects are mostly restricted to the specific tasks being trained and do not significantly generalize to other tasks or cognitive functions

- Effects tend to be short lived, although evidence here is very mixed

- Computer-based brain training does not appear to be significantly different in outcome from traditional pencil and paper based training, but is less labor intensive.

- I could find no published evidence to support any claims for individualized programs.

In short, brain-training does not seem to make you smarter, but will make you better at whatever task you perform. This can be simply a training effect – you will get better at anything you do repetitively. This is no more an effect of brain plasticity than any generic learning. Suggestions that such brain training makes your brain function better in any way other than simply learning the task that is being practiced is not evidence-based.

Another way to look at all this is that the very concept of “brain-training” is probably flawed. It is useful as a marketing slogan, but does not seem to be based in reality. “Brain-training” is just a fancy term for good old-fashioned learning, but is meant to invoke an image of cutting edge neuroscience and brain plasticity which is not supported by evidence. It’s just learning.

The bottom-line recommendations I would make from existing data are this:

- Engaging in various types of cognitively demanding tasks is probably a good thing.

- Try to engage in novel and various different types of tasks. These do not have to be computer-based.

- Find games that you genuinely find fun – don’t make it a chore, and don’t overdo it.

- Don’t spend lots of money on fancy brain-training programs with dramatic claims.

- Don’t believe the hype.

Finally, there is a clear need for further research. We need many large rigorous studies that control for multiple variables.

 

Monday
Apr152013

Doctors and nurse practitioners: We’re failing the reality test

Doctors and nurse practitioners: We’re failing the reality test

Over the past several months, I have covered some controversial topics, such as electronic health records and the overuse of diagnostic testing. For this month’s column, I will address a less provocative topic: the role of non-physician providers in patient care. (Okay, perhaps we will discuss something non-controversial next month.)

Rather than rehash organized medicine’s position(s) on the topic or attempt an unbiased review of the evidence (what little there is), I will present a practicing physician’s real-life perspective of the issue, and comment on the vitriol that this subject generates. Before I go further, I remind you that my statements do not necessarily reflect official policies of ACP.

I have worked with nurse practitioners or physician assistants since medical school in different settings: resident clinic, a staff-model HMO, and 20 years in private practice. During that time, I have been a colleague, teammate, co- worker, supervisor, and employer of NPs and PAs. For simplicity, I will refer to both types of clinicians as non-physician providers, or NPPs (“mid-level providers” or “physician extenders” are terms that many NPs and PAs find objectionable, by the way).

My practice uses NPPs to increase our patients’ access to care. Our patients can see NPPs for urgent visits, follow up of chronic conditions such as diabetes and hypertension, and preventive services. Our NPPs do not have their own patient panels because we prefer that every patient in the practice have a primary physician. Our preference is based more on logistics than our judgment of the NPPs’ ability to manage a panel of selected patients. However, some of our patients take matters into their own hands and find a way to see the NPP for all of their problems. I don’t view that as a threat but see it as an affirmation that we have a team of providers that patients feel comfortable seeing.  Some patients, on the other hand, refuse to see anyone but a physician. That is their choice. When they request an appointment, we make clear who they can see and what their credentials are.

Our NPPs see patients independently. When they have a question, they ask one of the physicians. In a typical day, that might happen once or twice, usually because the patient is complicated or has an unclear presentation. Often, the NPP will recommend that such patients follow up with one of the physicians. That isn’t surprising given the differences in training and expertise. On the other hand, sometimes one physician will ask another for help with an exam finding or a management question. One of my NPPs worked in a dermatology office for many years, and sometimes I will ask her to look at a rash that I can’t figure out. When we are not sure of something, we ask for help, regardless of our title.

Physicians review and cosign every office note from an NPP visit. There are a few reasons for that, including billing requirements, but it also helps us to keep up to speed with what is happening with our patients. That stated, there are very few occasions that I read an NPP’s note and disagree with the care provided, and most of those disagreements are more over style than substance. I suspect that if I reviewed my physician colleagues’ notes I would have similar disagreements from time to time.

Do our NPPs order more tests or prescribe more antibiotics than the physicians prescribe? Sometimes it seems that way, but then again the NPPs are often seeing acutely ill patients. It varies by NPP, just as physicians differ in their test and antibiotic use. I believe that NPPs welcome education on appropriate use of tests and treatments more than physicians do. I should add that I have hired new physicians straight out of residency who order more tests and antibiotics per capita than any NPP.

On average, our NPPs see fewer patients per day than do our physicians, but in a crunch, the NPPs can see just as many, if not more. The longer visits with the NPPs are by design, for reasons such as patient education and chronic care management. We are a fee-for-service practice, so provider productivity matters, but at the same time, with the longer NPP visits we can provide better care for our patients without hurting the bottom line too much.

From my vantage point, many of the arguments over how to limit what NPPs do fail the reality test. We hear a lot about supervision. One could argue that most of my patients’ visits with NPPs take place without my supervision. While you can call my reviewing the notes “supervising,” by the time I read the note, the prescriptions are written, the tests ordered, and the patient sent home. When my NPPs need help with a patient, they seek help, just as a physician should under similar circumstances. That has nothing to do with regulations or employment status; it is a professional obligation.

Then there is the talk about interchangeability of physicians and NPPs. NPPs can provide many of the primary care and acute care services that I do. That does not make us equivalent, just as my being able to provide much of the care to patients with heart disease does not make me a cardiologist. We work well together when we understand our roles, abilities, and limitations, and we value what each of us brings to the care of our patients.

As to the economic arguments about threats to physician practice, my home state is one of the most permissive for independent nurse practitioner practice, yet there are very few such practices in the state. Perhaps that speaks to the choices that NPPs make, or the fact that a business model that doesn’t work well for physicians wouldn’t work any better for NPPs.

So, when I sit in meetings and listen to angry and frightened physicians or defiant NP leaders discuss “scope of practice,” “restraint of trade,” and who can do what better than the other, I think about what goes on in the real world and wonder if we’re all on the same planet. Why don’t we focus on communication, collaboration, education, and professionalism instead?

Yul Ejnes practices internal medicine in Cranston, Rhode Island, and is the Immediate Past Chair, Board of Regents, American College of Physicians. His statements do not necessarily reflect official policies of ACP.

 

Monday
Apr152013

Pseudoacademia

The integrity of the scientific basis of medicine is under attack from numerous fronts. It is not only the intrusion of pseudoscience and mysticism into mainstream institutions of medicine, but also attempts to distort or game the scientific process for ideological and financial reasons.

Ideological groups such as the anti-vaccine movement, or grassroots organizations promoting pseudodiseases such as chronic Lyme, electromagnetic sensitivity, or Morgellon’s often misrepresent the scientific evidence while they lobby for special privilege to avoid the science-based standard of care within medicine.

Pharmaceutical companies, with billions on the line, have been very creative in figuring out ways to optimize their chances of getting FDA approval for their drugs, and then promoting their drugs to the medical community. Ghost-writing white papers, hiding negative trials, and designing trials to maximize positive outcomes have all been documented.

And of course there is now a vibrant subculture of “alternative” medicine proponents with their own journals, training programs, NIH center, and even their own privileged regulations existing in parallel to science-based medicine, distorting and subverting the process of science in countless ways, carefully documented over the last few years on SBM.

Now, it seems, we have a new source of pseudoscience to contend with, outlined in a recent article in the New York Times – open access journals.

We have spoken mostly positively about online open access journals. They allow for more transparent publication of scientific articles which is accessible to the general public, bringing science publishing into the 21st century. More access to information is generally a good thing, especially with an institution like science that requires openness and robust communication.

What typically happens is that we go into these new adventures, like the internet, the world wide web, social median, and now open-access journals, with naive optimism about the potential new media. Then the con-artists and profiteers come in and exploit the new medium for selfish gain. I guess that is the unavoidable nature of any open society. Now we have to contend with the dark side of open-access science journals.

Here is how the scam works, according to the NYT article: Individuals or companies create an open-access online journal and try to give it the trappings of legitimacy. They give it an impressive sounding name, and sometimes give it a name that is very close to that of an established journal, hoping that it will be mistaken for the legitimate journal. They invite recognized professionals onto their editorial board, and often enough naive professors and researchers, hoping to support new open-access journals, sign on. Creating an impressive-looking website is now a simple task, requiring a relative small investment for a company.

These journals then spam e-mail professors and researchers soliciting articles from them. After articles are submitted they then hit them with an author’s fee, which can be as much as several thousand dollars. Open-access journals often charge the authors a fee to publish because they do not charge readers subscriptions – that is the whole point of being open-access. So superficially the whole thing looks legit.

Such journals, however, have been described as “predatory” because of the aggressive way they solicit articles and the deceptive nature of how they pack their editorial boards and charge author fees.

The big problem is that they often lack a quality peer-review process. They will often publish anything, as long as you pay the fee. The result is that they are flooding the literature with poor quality papers which are difficult to weed out from the rest because they are doing a good job of hiding in the herd, by camouflaging themselves with the trappings of legitimacy.

For those attempting to research a medical topic, doing an online search has become much more difficult. Unless you are intimately familiar with all the journals in your field, you will likely get poor-quality results mixed in with the legitimate articles, and difficult to recognize because they are convincing mimics.

The problem of bogus open-access journals is essentially the same as the more general problem of the web and social media – the field is crowded with fraud, biased sources, and simple mediocrity. There is no traditional editorial filter in place, no hurdle of getting past a publisher or editor. Lowering the barriers to publishing is still overall a good thing, in my opinion, but it means we have to invent new ways to indicate quality.

Since there is no longer any prepublication barrier, we need to add postpublication evaluation. For open-access journals this may mean creating a list of journals that have been evaluated and meet minimal criteria for quality and the legitimacy of their peer-review.

Of course, this will just be one more system to manipulate and game. Scientific quality in an open-access world requires eternal vigilance.

 

Original Page: http://www.sciencebasedmedicine.org/index.php/pseudoacademia/

Monday
Apr152013

8 surprising thoughts about patient wait times

Every one of us feels a high level of anxiety when we are made to wait.  In grocery stores, we jockey back and forth to the line we perceive is moving the fastest and easily get frustrated when we choose the “wrong” line.  When driving, we will swerve across multiple lanes of traffic to avoid a line at a toll booth or to position ourselves in the lane that we think will get us to our destination the fastest.  Even in elevators, we hate waiting so much that we push the “door close” button so often that those buttons typically have a different shine than all other buttons on the elevator panel because of the disparate use of that one button.

Knowing that we all hate to wait for just about anything, I haven’t quite figured out yet why so many doctors are okay with making their patients wait.  Patients are customers, and most businesses try to focus on doing what they can to keep their customers happy, yet waiting is one of the top reasons why customers are annoyed or frustrated by an experience they have with a business.  In an advertisement for Federal Express, the voiceover states that “waiting is frustrating, demoralizing, agonizing, aggravating, annoying, time consuming and incredibly expensive.”  Waiting generally results in negative perceptions of businesses by customers.  So, why do doctors think it is okay to make their patients wait?

Sometimes, it is unavoidable in a medical practice that patients will have to wait; unexpected things come up that may not always be able to be controlled.  It is certainly in a practice’s best interests to look into how wait times can be avoided, or at least diminished, to improve the patient experience.  But even if waiting cannot be completely avoided, there are ways to handle the waiting experience of patients.  Understanding influences on people’s perceptions of waiting can provide better insight into what can be done to make waiting a less negative experience.

There has been a good deal of research done on the psychology of waiting.  In my quest to better understand this process, I happened to read a paper by David Maister, titled “The Psychology of Waiting Lines.”   Below, I would like to share a number of insights regarding waiting that were highlighted by David Maister in order to help you better understand how your patients feel when they are kept waiting for an appointment.

1. Unoccupied time feels longer than occupied time.  You know the expression “a watched pot never boils”?  When you are sitting and doing nothing while waiting, it seems like the time takes forever to pass.  Maister quotes William James, a noted philosopher, in his paper, highlighting his observance that “boredom results from being attentive to the passage of time itself.”

Many businesses understand this concept and some try to do things to change the perception of the passage of time.  For example, theme parks such as Disney keep guests entertained while waiting in lines by providing entertainment through music, TV or live performances.  Most medical practices understand this concept to a point and provide patients with loads of paperwork (most that have been copied over and over) to work on while waiting so that patients are occupied for at least a portion of the wait time.

If you need to keep patients waiting for awhile, make it more fun and entertaining for them so that they are occupied while waiting and so that time seems to pass more quickly.  For example, keep magazines fresh and make sure topics are in line with those your patients might find interesting.  Provide iPad minis (tether them to furniture so they don’t “disappear”) to give patients something to do while they wait.  Although I am personally not a big fan of having televisions running with daytime talk shows, I do observe that they work to keep patients entertained.

2. People want to get started. Patients want to feel like they are getting closer to seeing the doctor, so it is in your practice’s best interest to have patients feeling like they are getting started on time, or as close to on time as possible.  Have an assistant start the appointment right at the scheduled time by taking patients back to the room where they will be seen (and thus, leaving the waiting room).

Even if taking the patient back to the room is not an option, consider some type of “triage” system, whereby all patients are first met by a nurse who can enter the patients’ name, information and symptoms into the computer and then can decide whether the patient can be treated by a registered nurse practitioner or whether they should wait to see the doctor.  Even if this step has no impact on the time it takes for a patient to see a medical service provider, surveys have shown that patients were pleased with “reduced waiting times” because their appointments seemed to start on time, since they had at least been entered into the system and the “process” of the appointment had begun.

This is another good reason to give patients forms to fill out, but I challenge you to take it to the next level past just filling patients’ time with forms by putting in place a process that makes them feel like their appointment is getting started, even if they still have to wait to see the doctor. Even if there’s no option about who to see, having a nurse start the process (by taking blood pressure, height and weight, symptoms, etc.), makes the patient feel like the appointment has begun on time.

3. Anxiety makes waits seem longer. When people are anxious, the process of waiting appears longer than it otherwise might.  Just think about how it feels when you’re line hopping at the grocery store and you are anxious about whether you really choose the best checkout line.  Standing there waiting for your turn to check out seems like it takes forever and you’re sure it would’ve been faster somewhere else.  Or, maybe you’re at the airport and you have to wait in line to go through security.  You’re anxious about the process of whether you’ll be pulled aside for additional screening once you’ve sent your wallet, keys and laptop through the x-ray machine, or whether you’ll get to your gate on time, and that makes the wait seem to be interminable.

Chances are that your patients are already anxious while sitting in your waiting room.  Most reasons for heading to a doctor’s office leave people with some level of anxiety.  So, since you know that your patients are anxious and you now know that anxiety makes waits seem longer, it’s important for you to remove as many of the other seven factors noted here that add to wait anxiety as you can in order to improve your patients’ experience.

4. Uncertain waits are longer than known or finite waits. It’s been shown that when a person knows how long they can expect to wait, they are less anxious and the wait time seems to pass more quickly and less unpleasantly.  Think about how you feel again at the airport.  If you arrive an hour before your flight and get to the gate 30 minutes before departure, you are fine with the wait time because you know what to expect and can pass the time accordingly, doing whatever you want or need to do before the flight leaves.  But, if you are sitting at the gate for just a few minutes past the scheduled departure time and you have not been told when the plane will board, you immediately get very anxious and the minutes tick by like hours while you sit at the edge of your seat growing more and more anxious.

The same holds true for theme parks.  If you see a sign that is posted about how long the wait time will be, the time seems to go by much faster and with less stress than when you’re standing in a line that appears to not be moving very fast and you have no idea how long you can expect to be standing there.

So, it is important that your staff provide specific information related to how long patients’ waits will be.  If your staff just says “the doctor will see you soon”, the patient may assume your staff is lying or bluffing and will automatically be in a more anxious state.  That’s because when we don’t know how long a wait is, we become more agitated and less patient.  Time moves by at a snail’s pace.

But, if we know the exact amount of time that we will have to wait, we can settle into a new reality.  It frees us from the anxiety of the unknown and allows us to control what we do with the time we know we have to wait.  We can read a magazine, make a phone call, check some emails or even step away for a cup of coffee, rather than watching the constant tick of the clock, wondering when our wait will end.

5. Unexplained waits are longer than explained waits. The second we are told why we are waiting for something, we usually relax a bit.  For example, if we are sitting at an airplane gate and the flight is late but there is no agent at the gate or we are provided with no reason for the delay, we get frustrated and anxious and the wait time seems to take forever because we’re not really sure why we have been made to wait.  But, if the airline agents are there and they explain the reason for the late departure, we come to a level of understanding and our frustration level is somewhat reduced.

I often see reception staff in doctors’ offices managing patients’ inquiries about delayed appointments by using “white lies”.  The front desk staff may say things like “the doctor is at the hospital” or “the doctor got called into an emergency”, but without a valid explanation about why the doctor is delayed and how long the patient can expect to wait due to a specific situation, patients get annoyed (and rightfully so).  Sometimes, the patient doesn’t believe the explanation (or it’s an untrue explanation), but even if the reason for the delay is valid, a patient that doesn’t receive a fair explanation of the situation will feel frustrated, anxious and will perceive that the wait is taking forever.

6. Unfair waits are longer than equitable waits. When we are waiting for something to occur, we are very sensitive to what we deem is unfair or unbalanced.  Think about a time when you were sitting at a restaurant waiting for your order to be taken or food to be served, only to see a party you know walked in after you enjoying their food before you.  Even if you had no issue with waiting up until that point, you suddenly feel like you’ve been waiting too long because it is unfair that they were served so quickly and you are still waiting for your food, so you immediately get agitated and start looking for your waiter to get some answers about when you can expect your food.

Similarly, if you are sitting in a waiting room at a doctor’s office and someone else that walks in after you is taken back before you, you view this as being unfair and it makes you more agitated.  Chances are you’ll head to the front desk to immediately make sure that they didn’t “forget about you” or to find out why you weren’t taken first.  That’s why it is so important to make it very clear to patients why their wait may be different from another person’s wait.  For example, if there are multiple practitioners in the office, your patients deserve an explanation that some patients may experience different wait times dependent on each individual practitioner’s schedule.

A triage nurse or the person who greets patients at the front desk can manage any expectations of fairness by providing information about variations in wait times with a valid explanation.

7. The more valuable the service, the longer the customer will wait. This may be the one point regarding waiting that leans in a physician’s favor.  I have had to wait several hours to see a particular specialist after it taking me months to “get in” to see the doctor in the first place.  So, even though the wait was extremely long, I wasn’t about to give up my appointment and walk out, only to have to possibly wait several more months to get back in to see this specialist.

However, although this point might provide a reason for your patients to grin and bear it while they wait for you, it still is not good for business in general to make your patients wait.  So, this may buy you some time, but don’t rely on it as a reason to validate your constantly backed up schedule.

8. Solo waits feel longer than group waits. When you’re waiting in a restaurant, an airport or an amusement park, there’s no doubt that time seems to pass much more quickly when you are with a group of people.  You’re talking, laughing and having a good time and, unless the wait is egregiously long, you tend to hardly notice.  When you’re alone, wait times generally feel much longer because you are more focused on the passage of time and are not as distracted from the actual act of waiting.

Now, I’m not advocating that you have your patients show up with a big group of friends so they have people with them to make the wait go by faster, but in the absence of companions, I suggest again that you keep your patients distracted and entertained with things like iPad minis, up to date magazines, or a TV tuned to a popular program.

I challenge the physicians that I consult with to minimize wait times.  It is simply the one best thing that you can do to improve the perception of your practice.  If your patients come in and are seen on-time they will certainly rave about you to their friends.  Your competitor most likely isn’t seeing patient’s on-time; instead of lowering your practice to what has become standard, long waits, set your practice apart by seeing your patients as scheduled.  It is the easiest way to differentiate your practice.

Adam Banks is CEO, NY SportsMed, and consults on practice development, management and marketing. He can be reached on Twitter @adamabanks.

Page 1 ... 3 4 5 6 7 ... 142 Next 5 Entries »